SENATE BILL NO. 1362 November 10, 1998, Introduced by Senator BULLARD and referred to the Committee on Government Operations. A bill to amend 1996 PA 462, entitled "Enhanced access to public records act," by amending sections 2 and 3 (MCL 15.442 and 15.443). THE PEOPLE OF THE STATE OF MICHIGAN ENACT: 1 Sec. 2. As used in this act: 2 (a) "Enhanced access" means a public record's immediate 3 availability for public inspection, purchase, or copying by digi- 4 tal means. Enhanced access does not include the transfer of 5 ownership of a public record. 6 (b) "Geographical information system" means an informational 7 unit or network capable of producing customized maps based on a 8 digital representation of geographical data. 9 (c) "Operating expenses" includes, but is not limited to, a 10 public body's direct cost of creating, compiling, storing, 11 maintaining, processing, upgrading, or enhancing information or 06971'98 * DMS 2 1 data in a form available for enhanced access, including the cost 2 of computer hardware and software, system development, employee 3 time, and the actual cost of supplying the information or record 4 in the form requested by the purchaser. 5 (d) "Person" means that term as defined in section 2 of the 6 freedom of information act,Act No. 442 of the Public Acts of71976, being section 15.232 of the Michigan Compiled Laws1976 PA 8 442, MCL 15.232. 9 (e) "Public body" means that term as defined in section 2 of 10Act No. 442 of the Public Acts of 1976, being section 15.232 of11the Michigan Compiled LawsTHE FREEDOM OF INFORMATION ACT, 1976 12 PA 442, MCL 15.232. 13 (f) "Public record" means that term as defined in section 2 14 ofAct No. 442 of the Public Acts of 1976, being section 15.23215of the Michigan Compiled LawsTHE FREEDOM OF INFORMATION ACT, 16 1976 PA 442, MCL 15.232. 17 (g) "Reasonable fee" means a charge calculated to enable a 18 public body to recover over time only those operating expenses 19 directly related to the public body's provision of enhanced 20 access. 21 (h) "Software" means a set of statements or instructions 22 that when incorporated in a machine-usable medium is capable of 23 causing a machine or device having information processing capa- 24 bilities to indicate, perform, or achieve a particular function, 25 task, or result. 26 (I) "THIRD PARTY" MEANS A PERSON WHO REQUESTS A GEOGRAPHICAL 27 INFORMATION SYSTEM OR OUTPUT FROM A GEOGRAPHICAL INFORMATION 06971'98 * 3 1 SYSTEM UNDER THIS ACT. HOWEVER, THIRD PARTY DOES NOT INCLUDE A 2 PERSON FOR WHOM A FEE AUTHORIZED UNDER THIS ACT IS WAIVED IN 3 ACCORDANCE WITH AN INTERGOVERNMENTAL AGREEMENT DESCRIBED IN SEC- 4 TION 3. 5 Sec. 3. (1) In accordance with this act, a public body may 6 do all of the following: 7 (a) Upon authorization of the governing body of the public 8 body, provide enhanced access for the inspection, copying, or 9 purchasing of a public record that is not confidential or other- 10 wise exempt by law from disclosure. 11 (b) Subject tosubsectionSUBSECTIONS (2) AND (3), charge 12 a reasonable fee established by the public body's governing body 13 for providing enhanced access. 14 (c) Charge a reasonable fee established by the public body's 15 governing body for providing access to either of the following: 16 (i) A geographical information system. 17 (ii) The output from a geographical information system. 18 (D) PROVIDE ANOTHER PUBLIC BODY WITH ACCESS TO OR OUTPUT 19 FROM ITS GEOGRAPHICAL INFORMATION SYSTEM FOR THE OFFICIAL USE OF 20 THAT OTHER PUBLIC BODY, WITHOUT CHARGING A FEE TO THAT OTHER 21 PUBLIC BODY, IF THE ACCESS TO OR OUTPUT FROM THE SYSTEM IS PRO- 22 VIDED IN ACCORDANCE WITH A WRITTEN INTERGOVERNMENTAL AGREEMENT 23 THAT CONTAINS ALL OF THE FOLLOWING: 24 (i) A STATEMENT SPECIFYING THAT THE PUBLIC BODY RECEIVING 25 ACCESS TO OR OUTPUT FROM THE SYSTEM WITHOUT CHARGE IS PROHIBITED 26 FROM PROVIDING ACCESS TO THE SYSTEM'S OUTPUT TO A THIRD PARTY 27 UNLESS THAT PUBLIC BODY DOES BOTH OF THE FOLLOWING: 06971'98 * 4 1 (A) COLLECTS FROM THE THIRD PARTY A FEE DESCRIBED IN 2 SUBSECTION (2), OR WAIVES THAT FEE IN ACCORDANCE WITH THE WRITTEN 3 TERMS OF THE INTERGOVERNMENTAL AGREEMENT. 4 (B) CONVEYS TO THE PROVIDING PUBLIC BODY THAT PORTION OF ANY 5 FEE COLLECTED UNDER SUBSECTION (2) THAT IS DIRECTLY ATTRIBUTABLE 6 TO THE OPERATING EXPENSES OF THE PROVIDING PUBLIC BODY IN FUR- 7 NISHING THE OUTPUT FROM THE SYSTEM TO THE THIRD PARTY. 8 (ii) A STATEMENT SPECIFYING THE PUBLIC PURPOSE FOR WHICH 9 ACCESS TO OR OUTPUT FROM THE SYSTEM IS BEING PROVIDED. 10 (iii) A STATEMENT SPECIFYING THE PORTION OF ANY FEE COL- 11 LECTED UNDER SUBSECTION (2) AND COLLECTED FROM A THIRD PARTY THAT 12 THE RECEIVING PUBLIC BODY SHALL CONVEY TO THE PROVIDING PUBLIC 13 BODY. 14 (2) A PUBLIC BODY THAT RECEIVES ACCESS TO OR OUTPUT FROM A 15 SYSTEM UNDER AN INTERGOVERNMENTAL AGREEMENT DESCRIBED IN SUBSEC- 16 TION (1) MAY COLLECT FROM A THIRD PARTY TO WHOM IT PROVIDES 17 ACCESS TO THE OUTPUT FROM THE SYSTEM UNDER THIS ACT A REASONABLE 18 FEE THAT INCLUDES BOTH OF THE FOLLOWING: 19 (A) AN AMOUNT THAT ENABLES THE PUBLIC BODY PROVIDING ACCESS 20 TO OR OUTPUT FROM ITS SYSTEM TO RECOVER OVER TIME ITS OPERATING 21 EXPENSES DIRECTLY RELATED TO PROVIDING ACCESS TO OUTPUT FROM ITS 22 SYSTEM TO A THIRD PARTY. 23 (B) AN AMOUNT THAT ENABLES THE RECEIVING PUBLIC BODY TO 24 RECOVER OVER TIME ITS OPERATING EXPENSES DIRECTLY RELATED TO PRO- 25 VIDING TO A THIRD PARTY ACCESS TO OR OUTPUT FROM ITS SYSTEM. 26 (3) THE LANGUAGE OF THIS ACT RELATING TO THE SHARING OF 27 ACCESS TO OR OUTPUT FROM SYSTEMS AMONG PUBLIC BODIES SHALL BE 06971'98 * 5 1 LIBERALLY CONSTRUED TO FACILITATE THE SHARING OF ACCESS TO AND 2 OUTPUT FROM SYSTEMS WITHOUT FINANCIAL DETRIMENT TO THE PUBLIC 3 BODIES. 4 (4)(2)This act does not limit access to a public record 5 underAct No. 442 of the Public Acts of 1976THE FREEDOM OF 6 INFORMATION ACT, 1976 PA 442, MCL 15.231 TO 15.246. A public 7 record available by enhanced access shall be made available for 8 inspection or copying in accordance withAct No. 442 of the9Public Acts of 1976THE FREEDOM OF INFORMATION ACT, 1976 PA 442, 10 MCL 15.231 TO 15.246. This section does not apply to public 11 records prepared under an act or statute specifically authorizing 12 the sale of those public records to the public, or where the 13 amount of the fee for providing a copy of the public record is 14 otherwise specifically provided by an act or statute. 15 (5)(3)Before providing enhanced access to a member of 16 the general public, a public body that elects to provide enhanced 17 access shall adopt an enhanced access policy that complies with 18 this act. 19 (6)(4)This act does not require a public body to provide 20 enhanced access to a specific public record if that public body 21 has not established an enhanced access policy in accordance with 22 subsection(3)(5) with respect to that specific public 23 record. 06971'98 * Final page. DMS