May 26, 2005, Introduced by Rep. Wenke and referred to the Committee on Higher Education and Career Preparation.
A bill to amend 1984 PA 431, entitled
"The management and budget act,"
(MCL 18.1101 to 18.1594) by adding section 1299.
THE PEOPLE OF THE STATE OF MICHIGAN ENACT:
Sec. 1299. (1) The office of the state budget director shall
do all of the following:
(a) Establish, maintain, and coordinate the state higher
education database commonly known as the higher education
institutional data inventory or "HEIDI".
(b) Collect data concerning public universities and public
university programs in this state, including data required by law,
and include it in the database.
(c) Establish procedures to ensure the validity and
reliability of the data and the collection process.
(d) Develop model data collection policies, including, but not
limited to, policies that ensure the privacy of individual student
data. Privacy policies shall ensure that student social security
numbers are not released to the public for any purpose.
(e) Provide data in a useful manner to allow state
policymakers and public university officials to make informed
policy decisions.
(f) Provide reports to the citizens of this state to allow
them to assess allocation of resources and the return on their
investment in the public university system of this state.
(g) Assist public universities in complying with audits under
this section or federal law.
(h) Perform other functions assigned by the state budget
director or the higher education institutional data inventory
advisory committee created in subsection (2) or required by law.
(2) There is created within the office of the state budget
director in the department the higher education institutional data
inventory advisory committee. The committee shall provide advice to
the state budget director regarding the management of the state
higher education database, including, but not limited to:
(a) Determining what data is necessary to collect and
maintain.
(b) Defining the roles of all stakeholders in the data
collection system.
(c) Recommending timelines for the implementation and ongoing
collection of data.
(d) Establishing and maintaining data definitions, data
transmission protocols, and system specifications and procedures
for the efficient and accurate transmission and collection of data.
(e) Establishing and maintaining a process for ensuring the
accuracy of the data.
(f) Establishing and maintaining policies related to data
collection, including, but not limited to, privacy policies related
to individual student data.
(g) Ensuring the data is made available to state policymakers
and citizens of this state in the most useful format possible.
(h) Addressing other matters as determined by the state budget
director or as required by law.
(3) The higher education institutional data inventory advisory
committee created in subsection (2) shall consist of the following
members:
(a) One representative from the house fiscal agency, appointed
by the director of the house fiscal agency.
(b) One representative from the senate fiscal agency,
appointed by the director of the senate fiscal agency.
(c) One representative from the office of the state budget
director, appointed by the state budget director.
(d) Three representatives of the presidents council of state
universities, appointed by the presidents council. The presidents
council shall appoint 1 representative each from a master's
university, a doctoral university, and a research university.
(4) The auditor general shall review higher education
institutional data inventory enrollment data submitted by all
public universities and shall perform audits of data submitted by
public universities. The review and audits shall be based upon the
definitions, requirements, and uniform reporting categories
established by the state budget director and the senate and house
fiscal agencies. The auditor general shall submit an annual report
of findings to the house and senate appropriations committees and
the state budget director by July 1 of each year.
(5) The auditor general shall periodically audit higher
education institutional data inventory data as submitted by the
public universities for compliance with the definitions approved by
the higher education institutional data inventory advisory
committee for the higher education institutional data inventory.